Tips for remote productivity by leveraging RPA


by Analytics Insight

August 21, 2021

The concept of remote working was already becoming an increasingly popular model in many industries even before the advent of the coronavirus on the world stage. Since the world has witnessed the spread and impact of the COVID-19 virus on businesses and people’s lives in general; companies have moved to remote teams to deal with the impact of the global pandemic.

The proliferation of constantly evolving communication and collaboration technologies like Skype, Teams, Zoom, etc. enabled businesses to operate and collaborate effectively remotely. As a result, people have realized that automation is the next step towards effective collaboration; whether you are working remotely or in the office.

In the current pandemic situation, since there is no choice, don’t let the pandemic go to waste and make the most of this new normal. Forward-thinking companies, firmly on the lookout for the latest technological developments, are turning to innovative technologies and embracing digital transformation like never before.

Automation processes like Robotic Process Automation (RPA) leverage robots for quick and easy automation of repetitive and time-consuming processes. It’s exactly the right technology, offering effortless breakthroughs in increasing home work productivity without relying too much on IT support staff and saving valuable time and money.

The idea of ​​writing this blog is to share Robotic Process Automation (RPA) applications to be more productive especially when working remotely.

1. Seamless integration of disparate platforms

Bots are deployed to integrate disparate platforms and applications, either with no coding or APIs required or with weak coding, enabling the seamless transmission of critical data between businesses so that the right information is always available to the right people when. they need it.

2.Extract and migrate data from different sources

If you want to upgrade your legacy systems e.g. cloud applications / services, merge separate databases by linking data providers together, or just consolidate your knowledge infrastructure, you need to perform data extraction / migration.

RPA helps very effectively in extracting and migrating data from different sources. RPA solutions ensure they are error-free, deliver high precision and output stability to mitigate legacy downtime risks.

3.Configuration of home workstations
Robots are used to automate processes to facilitate remote working, allowing quick and hassle-free registration of new hardware, setting up VPN access, and binding a specific employee ID to phone numbers. registration of the new device.

4.Send automated reminders and consolidate response
Lighten your workload and to-do list by automating reminders (weekly / monthly / specific date and time). Take advantage of automation to have bots bundle everyone’s updates and send a summary report or email the next day.

5. Effective meeting notes

As most teams have switched to remote work; it has become more important than ever to make sure everyone involved in the meeting is on the same page. Therefore, it is important to share meeting notes. Especially in the event that people are unable to participate in the discussion due to time difference, personal reasons, or someone needs to give up in the middle of a call.

In such a scenario, the use of robots that automatically take the notes (mostly based on speech-to-text technology) and email them to everyone on the calendar invitation will be very helpful in saving time. ‘effort and bring inefficiency.

6. Eliminate meeting conflicts

When working remotely, there is no chatter or informal discussions about water coolers, which is why everyone schedules meetings for discussions, which otherwise could have taken place informally in a room. office. As a result, there is a lot of overlap that occurs. Automation tools / bots use automation to identify conflicts in your Google Calendar and send a reschedule request to the owners of the meeting you can’t attend due to an overlap.

7.Get a list of pending tasks

Using robots or automation, you can manage your to-do lists. Those using Jira or similar tools can use a bot to help deal with heavy workload / logged issues faster and easier. A bot will search all Jira projects you’re aligned with. Also, you can apply the filter for specific keywords or issues with “Open” status, then you can automate emails with headlines and links at the start of your day.

8. Copy and paste data and collect statistical data

RPA can significantly support copying and pasting data from one system to another and transferring data between applications. It increases efficiency and decreases errors. This makes you more productive and frees you up time to use your more valuable skills like data analysis.

Producing quality and clearly structured / organized data is also something that RPA can significantly help. Automating data collection eliminates many of the human complacencies that contribute to “bad” data. RPA is controlled by a set of predefined rules, which is an advantage in this area.

In the absence of automation technology like RPA, a large number of employees in large and small companies perform such time consuming activities and carry additional risk of errors.

9.Higher data security

Humans can make mistakes in manual processes and get distracted from their work. On the other hand, robots cannot be distracted and focus entirely on the task given to them. It will not allow unauthorized access to data. It will inherit the safety and security infrastructure and follow the guidelines given.

10. Recording of employee attendance and employee hours

The bots help record each remote employee’s work schedule and also send them automated reminders to ensure compliance, as well as automatically log their attendance and working hours.

The automation of robotic processes completes repetitive tasks faster and more accurately than humans, there is no doubt about it. This frees you up time to perform higher level data analysis in order to better support your teams / clients. If you are not using any automation / RPA solution; it’s time you found one that fits your needs.

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